Blue Link’s Pharmaceutical Distribution Software provides functionality to manage all aspects of your pharmaceutical wholesale and distribution business. As an all-in-one pharmaceutical ERP system, Blue Link includes robust accounting and inventory management features and advanced functionality for traceability, lot tracking, regulatory compliance with the DEA, FDA and DSCSA, EDI integration, barcode scanning and warehouse management.
These features work together to automate processes and grow your business, increase transparency, and aid in regulatory compliance.
Pharmaceutical Distribution Software Functionality
|Lot Tracking (Traceability)||DEA & State License Expiry Date Management||Identification of Product|
|Customer SKU Classification & Controlled
|Revision Control||Transaction History Management (T3)|
|Short Dated Drugs Management||Saleable Returns – Verification Router Service||Controlled Substance Ordering System
|Suspect & Illegitimate Product Handling||Suspicious Order Monitoring (SOM)||Compliance Reporting|
|Accounting – A/R, A/P, GL, Bank
|Order Entry & Invoicing||Purchase Orders|
|Warehouse Management & Shipping||Barcode Scanning||Serialized Equipment Tracking|
|Inventory Management||Pricing Rules||Reporting & Analytics|
|Contact Management & CRM||B2B Online Order Portal||Commission Management|
Don’t have time to read this information now? No problem! We’ve put together a PDF version that we will email to you so that you can read at your own convenience. (You can also read all the information without giving us your email — just keep scrolling!)
The Drug Supply Chain Security Act (DSCSA), signed into legislation by US President Barack Obama on November 27, 2013, ushered in a new age of transparency and accountability in the pharmaceutical industry. The DSCSA outlines several phases aimed at establishing an interconnected platform that will successfully identify and trace specific prescription drugs as they move through the supply chain. Upon the completion of the ten-year implementation process, the resulting system in place will enable the communication of information at the individual package level identifying where a specific drug has been at different stages of the supply chain. The goal of this transition is to permit the verification of the legitimacy of the drug products, facilitate more efficient and timely recall procedures and protocols, and enhance the detection and notification of illegal products.
For wholesale distributors dealing with pharmaceuticals, Blue Link closely monitors FDA, DEA and the progression of DSCSA requirements and frequently consults with existing customers and industry experts to ensure the pharmaceutical specific functionality offered continues to meet the needs of the industry and new standards/regulations as they come into effect.
Learn more about the Drug Supply Chain Security Act (DSCSA) and Pharmaceutical
The NABP DDA program (VAWD) is an accreditation that is issued by the National Association of Boards of Pharmacy (NABP) to pharmaceutical wholesale drug distribution facilities. The accreditation verifies that distributing facilities are in compliance with state and federal laws which ultimately helps to prevent counterfeit drugs from entering the U.S. market. It is currently recognized by 21 states in the U.S., and is a requirement in Indiana, North Dakota, and Wyoming. Other states require NABP DDA as a condition of license renewal for disciplinary cases.
Over half of all Blue Link pharma customers have been able to achieve VAWD/NABP with the help of our pharma ERP software.
Lot tracking, or batch tracking, allows for product traceability to keep track of which customers received specific groups (or shipments) of items and when they were received. The date these items were purchased and supplier they came from are also tracked, allowing you to monitor an individual group of products (or shipment) from the supplier to your own warehouse and ultimately to the customer. Strong lot tracking features will also allow users to print lot numbers on documents including invoices and packing slips. Lot tracking is especially important if any of the products you distribute are ever recalled – associating a specific lot number to products makes it much easier to handle recalls.
Blue Link’s software is a great fit for wholesalers and distributors in the medical and pharmaceutical industry, specifically because of our robust and cost-effective traceability features. With Blue Link, you receive an all-in-one solution with lot tracking functionality at a competitive price.
VRS features allow you and your employees to verify that the unique product identifier on a returned product is authentic and includes barcode scanning functionality to read applicable 2D Datamatrix barcodes of the smallest saleable unit. Direct integration between Blue Link’s returns functionality and the Verification Router Service, powered by LSPediA meets the November 27, 2019, DSCSA requirements around Saleable Returns and expands the capability to perform product verification in real time with sub-second response from anywhere, utilizing the Unique Product Identifier (GTIN, Serial #, Lot #, Expiration Date).
In addition, Blue Link ERP has the ability to integrate with other Verification Router Services for managing Saleable Returns.
A Controlled Substance Ordering System (CSOS) allows distributors, pharmacies and manufacturers to transmit Schedule II (CII) orders electronically. This feature is certified by the DEA as an approved legal process based on industry regulations and streamlines the order and reporting process for Scheduled Drugs. Our CSOS functionality allows trading partners in the supply chain to place orders online for Schedule II (C2) controlled substances. CSOS is built into Blue Link’s B2B Online Order Portal.
Since 1971, the DEA has required pharmaceutical “registrants” to monitor sales orders and inform their DEA Field Division Office of any suspicious orders including unusual size, orders deviating substantially from a normal pattern, and orders of unusual frequency. Blue Link ERP includes configurable SOM capabilities to monitor sales order activity in a number of areas including;
This functionality will automatically put a sales order “on hold” and send a notification to an authorized user within our customer’s business if certain criteria are met. Configuring the criteria and removing the “hold” status requires specific user permissions.
Blue Link ERP’s pharmaceutical classification capabilities enables you to restrict the type of controlled “scheduled” drugs any one of your customers can purchase. The software’s limit capabilities enable you to restrict the quantities of controlled drugs a customer can purchase and alerts you when customers exceed their quantity limits at the order level. Drug Family scheduling features enable you to restrict the total quantity of a “Family” of controlled drugs a customer can purchase per order or per month and includes features for managing ratios of controlled vs. non-controlled drug sales by customer on sales orders. In accordance with DEA standards, this feature can also be used to automatically generate ARCOS reports.
Revision control requires that a company uses internal lot numbers or other methods to track product revisions. For example, you may have a product that has received blanket FDA approval under one product code (SKU), but you carry several different versions (minor revisions) of the product. Splitting these into separate SKUs is one option, but you still need a method of differentiating the revisions. To manage the tracking of revisions in Blue Link, the software includes functionality that allows a company to track multiple lots and revisions under the same SKU.
Short Dated Drugs functionality enables you to identify when a product should be considered “Short Dated” and allows you to associate a specific price to that products lot.
Under DSCSA regulations, if a trading partner in the supply chain identifies that a product in their possession is suspicious or deemed illegitimate, they are required to notify the FDA and all other immediate trading partners who may have received the suspicious/illegitimate product, no later than 24 hours after making the determination. Once the trading partner has notified the appropriate people, they are then responsible for quarantining the product and immediately launching an investigation. Blue Link has developed specific functionality in our pharmaceutical ERP software to manage this process including the ability to:
Below you will find some examples of Blue Link customers that are wholesale distributors in the Pharmaceutical and Medical industry. These customers have all benefited from Blue Link’s inventory and accounting ERP software with industry specific functionality to aid in DSCSA and FDA requirements such as our lot tracking, transaction reporting, CSOS and license management tools. As an expert in the pharmaceutical industry, Blue Link works with a variety of small-medium size pharmaceutical wholesale and distribution businesses across the US.
Blue Link ERP maintains its strong presence in the pharmaceutical industry by keeping up-to-date on industry regulations and compliance as set out by the FDA, DEA, DSCSA and other affiliated governing bodies. For wholesale distributors, it is important to work with a software vendor like Blue Link that has a strong presence in the pharmaceutical world. Blue Link does this by maintaining a membership with the Healthcare Distribution Alliance (HDA), by forming partnerships with industry experts and by regularly participating in pharmaceutical conferences, seminars and tradeshows.
Information from one aspect of the software flows through to information from other aspects – the system is designed to heavily automate processes. For example, once an order has been processed and is ready to be picked, the system will automatically generate a pick slip which gets sent to the warehouse.
Blue Link works with Pharma Solutions to help pharmaceutical distribution businesses find and implement proper inventory and accounting pharmaceutical ERP software.
Pharma Solutions enables the drug supply chain to ensure quality and security through consulting and administrative solutions that leverage innovation, expertise, and technology. The company’s services span Federal and State requirements including State Licensing, VAWD Accreditation, DEA Compliance and providing technological solutions to help pharmaceutical companies along the supply chain. Pharma Solutions are always hyper-focused on client care and meeting client objectives
Powered by LSPediA, the verification router service in Blue Link ERP works to meet the November 27, 2019 DSCSA requirements and expands the capability to perform product verification in real time with sub-second response from anywhere, on any device, utilizing the unique product identifier.
LSPediA is a leading supply chain software provider for the pharmaceutical industry. LSPediA’s serialization solution RxChain enables pharmaceutical manufacturers, wholesale distributors, dispensers to manage data, distribute products, and track inventory at the serialized level. LSPediA’s Verification Router Service enables authorized trading partners to authenticate serialized products, verify returns, and deter counterfeiting.
Blue Link works with RxVirtual as an integration partner for eCommerce, EDI and integration with other third-party applications.
RxVirtual is a US based and operated IT company with focus in providing the most modern technology solutions, including EDI (Electronic Data Interchange) to allow businesses to streamline and automate their operations. Founded by a group of highly experienced IT specialists with years of collaboration in TOP enterprise level organizations.
Blue Link integrates with Trxade allowing for data to be electronically passed between Blue Link and the Trxade platform.
Founded by an independent pharmacist in 2010, the Trxade platform offers true price transparency to its over 7,500 Pharmacy members with industry-leading cost comparison tools and advanced search features that put Pharmacies in control of their Rx purchases like never before. They are the leading pharmaceuticals e-commerce marketplace featuring 30+ pedigree and VAWD compliant wholesalers price competing in real time like Amazon and eBay.
Blue Link’s pharmaceutical distribution software helps your business reduce manual work, automate processes and remain compliant with industry regulations so that you can focus on what really matters: growing your business. Let us help you with the hard work by providing an all-in-one pharmaceutical distribution system to manage your business operations.